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Privacy Policy

General Data Protection Regulation (GDPR)

Last Edit March 2024
Table of Contents
  1. Name and Address of the Responsible Party
  2. Contact Details of the Data Protection Officer
  3. General Information on Data Processing
  4. Rights of the Data Subject
  5. Contact Form
  6. Application via Email and Application Form
  7. Company Profiles
  8. Use of Company Profiles on Career-Oriented Networks
  9. Hosting
  1. Name and Address of the Controller

    2. The Controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is:

    HIPE AWARD
    Theresienstraße 1
    80333 Munich
    Germany

    -

    nominierung@hipeaward.com
    www.hipeaward.com

  2. Contact Details of the Data Protection Officer

    3. The Data Protection Officer of the Controller is:

    DataCo GmbH
    Dachauer Straße 65
    80335 Munich
    Germany

    +49 89 7400 45840
    www.dataguard.de

  3. General Information on Data Processing

    4. 1. Scope of Processing of Personal Data

    We process personal data of our users only to the extent necessary to provide a functional website as well as our content and services. The processing of personal data of our users is generally carried out only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is required by legal regulations.

    2. Legal Basis for the Processing of Personal Data

    If we obtain the consent of the data subject for processing personal data, Article 6(1) sentence 1 lit. a GDPR serves as the legal basis.

    For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1) sentence 1 lit. b GDPR serves as the legal basis. This also applies to processing operations required for the implementation of pre-contractual measures.

    If the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Article 6(1) sentence 1 lit. c GDPR serves as the legal basis.

    In cases where the processing of personal data is necessary to protect the vital interests of the data subject or another natural person, Article 6(1) sentence 1 lit. d GDPR serves as the legal basis.

    If the processing is necessary for the purposes of the legitimate interests pursued by our company or a third party, and these interests are not overridden by the interests, fundamental rights, and freedoms of the data subject, Article 6(1) sentence 1 lit. f GDPR serves as the legal basis for the processing.

    3. Deletion and Storage Duration of Data

    The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also occur if required by European or national legislation in Union regulations, laws, or other provisions to which the Controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned regulations expires, unless further storage of the data is necessary for the conclusion or fulfillment of a contract.

  4. Rights of the Data Subject

    5. If your personal data is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the Controller:

    1. Right of Access

    You can request confirmation from the Controller as to whether personal data concerning you is being processed.

    If such processing is taking place, you can request the following information from the Controller:

    1. the purposes for which the personal data is processed;
    1. the categories of personal data being processed;
    1. the recipients or categories of recipients to whom your personal data has been disclosed or will be disclosed;
    1. the intended duration of storage of your personal data or, if specific details are not possible, the criteria used to determine the storage period;
    1. the existence of a right to rectification or erasure of your personal data, a right to restriction of processing by the Controller, or a right to object to such processing;
    1. the existence of a right to lodge a complaint with a supervisory authority;
    1. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) GDPR, and—at least in these cases—meaningful information about the logic involved as well as the scope and intended effects of such processing on the data subject. 

    You have the right to request information about whether your personal data is transferred to a third country or an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

    2. Right to Rectification

    You have the right to request rectification and/or completion from the Controller if the personal data being processed concerning you is inaccurate or incomplete. The Controller must carry out the rectification without undue delay.

    3. Right to Restriction of Processing

    You may request the restriction of the processing of your personal data under the following conditions:

    • if you contest the accuracy of your personal data for a period enabling the Controller to verify the accuracy of the personal data;
    • if the processing is unlawful and you oppose the deletion of the personal data and instead request the restriction of its use;
    • if the Controller no longer needs the personal data for processing purposes, but you require it for the establishment, exercise, or defense of legal claims, or 
    • if you have objected to the processing pursuant to Article 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the Controller override your grounds. 

    If the processing of your personal data has been restricted, such data—apart from being stored—may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State.

    If the restriction of processing has been implemented based on the aforementioned conditions, you will be informed by the Controller before the restriction is lifted.

    4. Right to Erasure

    a) Obligation to Delete

    You have the right to request the Controller to delete your personal data without undue delay, and the Controller is obligated to delete this data without undue delay if one of the following reasons applies:

    1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed. 
    1. You withdraw your consent on which the processing was based pursuant to Article 6(1) sentence 1 lit. a or Article 9(2) lit. a GDPR, and there is no other legal basis for the processing. 
    1. You object to the processing pursuant to Article 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR. 
    1. The personal data concerning you has been processed unlawfully. 
    1. The deletion of your personal data is required to comply with a legal obligation under Union law or the law of the Member States to which the Controller is subject. 
    1. The personal data concerning you was collected in relation to the offer of information society services pursuant to Article 8(1) GDPR. 

    b) Information to Third Parties

    If the Controller has made your personal data public and is obligated to delete it pursuant to Article 17(1) GDPR, the Controller shall, taking into account the available technology and the cost of implementation, take reasonable measures, including technical measures, to inform Controllers processing the personal data that you, as the data subject, have requested the deletion of all links to this personal data, or of copies or replications of this personal data.

    c) Exceptions

    The right to erasure does not apply to the extent that processing is necessary

    1. for exercising the right to freedom of expression and information.
    1. to comply with a legal obligation that requires processing under Union or Member State law to which the Controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller;
    1. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
    1. for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right referred to in section a) is likely to render the achievement of the objectives of this processing impossible or seriously impair it, or
    1. for the establishment, exercise, or defense of legal claims. 

    5. Right to Notification

    If you have exercised your right to rectification, erasure, or restriction of processing against the Controller, the Controller is obligated to notify all recipients to whom your personal data was disclosed about this rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort.

    You have the right to be informed by the Controller about these recipients.

    6. Right to Data Portability

    You have the right to receive the personal data concerning you, which you have provided to the Controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another Controller without hindrance from the Controller to whom the personal data was provided, provided that:

    1. the processing is based on consent pursuant to Article 6(1) sentence 1 lit. a GDPR or Article 9(2) lit. a GDPR, or on a contract pursuant to Article 6(1) sentence 1 lit. b GDPR, and 
    1. the processing is carried out by automated means. 

    In exercising this right, you also have the right to have your personal data transmitted directly from one Controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.

    The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller.

    7. Right to Object

    You have the right to object, at any time and on grounds relating to your particular situation, to the processing of your personal data based on Article 6(1) sentence 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

    The Controller will no longer process your personal data unless they can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is for the establishment, exercise, or defense of legal claims.

    If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing; this also applies to profiling to the extent it is related to such direct marketing.

    If you object to processing for direct marketing purposes, your personal data will no longer be processed for such purposes.

    You also have the option to exercise your right to object by automated means using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.

    8. Right to Withdraw Consent

    You have the right to withdraw your data protection consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

    9. Automated Individual Decision-Making, Including Profiling

    You have the right not to be subject to a decision based solely on automated processing, including profiling, that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

    1. is necessary for entering into, or the performance of, a contract between you and the Controller, 
    1. is authorized by Union or Member State law to which the Controller is subject and such law contains appropriate measures to safeguard your rights, freedoms, and legitimate interests, or 
    1. is carried out with your explicit consent. 

    However, such decisions must not be based on special categories of personal data as referred to in Article 9(1) GDPR, unless Article 9(2)(a) or (b) GDPR applies and appropriate measures to safeguard your rights, freedoms, and legitimate interests have been implemented.

    In the cases referred to in points 1 and 3, the Controller shall implement appropriate measures to safeguard your rights, freedoms, and legitimate interests, which shall include at least the right to obtain human intervention on the part of the Controller, to express your point of view, and to contest the decision.

    10. Right to lodge a complaint with a supervisory authority

    Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

    The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

    • Language settings
    We also use cookies on our website that enable an analysis of the user's surfing behavior.
    The following data can be transmitted in this way:

    • Use of website functions

    Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer.

    Application form

    The legal basis for the processing of personal data using technically unnecessary cookies is Art. 6 para. 1 sentence 1 lit. a GDPR.

    electronically
  1. Contact form

    2. 1. Description and scope of data processing

    There is a contact form on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.

    The following data is stored when the message is sent:
    • Email address
    • Last name
    • First name
    • Telephone / mobile phone number
    • IP address of the calling computer
    • Date and time of contact
    • Company name, founding date of the company, link to the website,

    Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

    Alternatively, it is possible to contact us via the email address provided. In this case, the user's personal data transmitted with the email will be stored.

    The data is used exclusively for processing the conversation.

    2. Purpose of data processing

    The processing of the personal data from the input mask serves us solely to process the contact. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

    The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

    3. Legal basis for data processing

    The legal basis for the processing of the data is Art. 6 para. 1 sentence 1 lit. a GDPR if the user has given consent.

    The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 sentence 1 lit. f GDPR. If the email contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b GDPR.

    4. Duration of storage

    The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

    The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

    5. possibility of objection and removal

    The user has the option to revoke his consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

    electronically

    All personal data stored in the course of contacting us will be deleted in this case.

  1. Application by email and application form

    2. 1. Scope of processing personal data

    Our website contains an application form that can be used for electronic applications. If an applicant uses this option, the data entered in the input mask will be transmitted and stored by us. These data are:

    • First name
    • Last name
    • Telephone / mobile phone number 
    • Email address 
    • CV

    For the processing of your data, your consent is obtained as part of the submission process, and this privacy policy is referenced.

    Alternatively, you can also send your application by email. In this case, we collect your email address and the data you provide in the email.

    After sending your application, you will receive a confirmation of receipt of your application documents via email from us.

    Your data will not be passed on to third parties. The data will only be used for processing your application.

    2. Purpose of data processing

    The processing of personal data from the application form is solely for the purpose of processing your application. In the case of contact via email, the legitimate interest in processing the data is also given.

    The other personal data processed during the submission process is used to prevent misuse of the application form and to ensure the security of our information technology systems.

    3. Legal basis for data processing

    The legal basis for processing your data is the initiation of a contract at the request of the data subject, Article 6(1) sentence 1 lit. b alternative 1 GDPR and Section 26(1) sentence 1 BDSG.

    4. Duration of storage

    After the completion of the application process, the data will be stored for up to six months. No later than six months after the end of the process, your data will be deleted. In the case of a legal obligation, the data will be stored in accordance with the applicable regulations.

    The additional personal data collected during the submission process will be deleted no later than seven days thereafter.

    5. Right to object and erasure

    The applicant has the right to object to the processing of personal data at any time. If the applicant contacts us by email, they can object to the storage of their personal data at any time. In such a case, the application can no longer be considered.

    Electronically

    All personal data stored as part of the electronic application will be deleted in this case.

  2. Corporate appearances

    3. Use of corporate appearances on social media platforms

    Instagram:

    Instagram, Part of Facebook Ireland Ltd., 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland

    On our corporate page, we provide information and offer Instagram users the opportunity to communicate. When you perform an action on our Instagram corporate profile (e.g., comments, posts, likes, etc.), it may result in the public disclosure of personal data (e.g., full name or photo of your user profile). However, since we generally have little or no influence on the processing of your personal data by Instagram, which is jointly responsible for the HIPE AWARD corporate profile, we cannot make binding statements about the purpose and scope of the processing of your data.

    Our corporate presence on social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

    Advertising

    The publications on the corporate profile may include the following content:

    • Information about services 
    • Advertising 
    • Customer contact 

    It is up to each user to decide whether to publish personal data through their activities.

    The legal basis for data processing is Article 6(1) sentence 1 lit. a GDPR.

    The data generated through the corporate profile is not stored in our own systems.

    You can object to the processing of your personal data that we collect through your use of our Instagram corporate profile at any time and exercise your rights as a data subject, as outlined in section IV of this privacy policy. To do so, please send us an informal email at .
    For more information on the processing of your personal data by Instagram and the corresponding options to object, please refer to the following link:
    Instagram: https://help.instagram.com/519522125107875

    YouTube:

    YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, United States

    On our corporate page, we provide information and offer YouTube users the opportunity to communicate. When you perform an action on our YouTube corporate profile (e.g., comments, posts, likes, etc.), it may result in the public disclosure of personal data (e.g., full name or photo of your user profile). However, since we generally have little or no influence on the processing of your personal data by YouTube, which is jointly responsible for the HIPE AWARD corporate profile, we cannot make binding statements about the purpose and scope of the processing of your data.

    Our corporate presence on social networks is used for communication and information exchange with (potential) customers. In particular, we use the corporate presence for:

    Advertising

    The publications on the corporate profile may include the following content:

    • Information about services 
    • Advertising 
    • Customer contact 

    It is up to each user to decide whether to publish personal data through their activities.

    The legal basis for data processing is Article 6(1) sentence 1 lit. a GDPR.

    The data generated through the corporate profile is not stored in our own systems.

    You can object to the processing of your personal data that we collect through your use of our YouTube corporate profile at any time and exercise your rights as a data subject, as outlined in section IV of this privacy policy. To do so, please send us an informal email at .
    For more information on the processing of your personal data by YouTube and the corresponding options to object, please refer to the following link:
    YouTube: https://policies.google.com/privacy?gl=DE&hl=de

  3. Use of corporate profiles on professional networks

    4. 1. Scope of data processing

    We use the option of corporate profiles on professional networks. We maintain a corporate presence on the following professional networks:

    LinkedIn:

    LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland

    XING:

    XING SE, Dammtorstraße 30, 20354 Hamburg, Germany

    On our page, we provide information and offer users the opportunity for communication.

    The corporate profile is used for applications, information/PR, and active sourcing.

    We do not have any information regarding the processing of your personal data by the companies jointly responsible for the corporate profile. For more information, please refer to the privacy policy of:

    LinkedIn:

    https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

    XING:

    https://privacy.xing.com/de/datenschutzerklaerung

    If you perform an action on our corporate profile (e.g., comments, posts, likes, etc.), it may result in the public disclosure of personal data (e.g., full name or photo of your user profile).

    2. Legal basis for data processing

    The legal basis for processing your data in connection with the use of our corporate profile is Article 6(1) sentence 1 lit. f GDPR.

    3. Purpose of data processing

    Our corporate profile is used to inform users about our services. It is up to each user to decide whether to publish personal data through their activities.

    4. Duration of storage

    We store your activities and personal data published via our company website until you withdraw your consent. In addition, we comply with the statutory retention periods.

    5. Right of objection and removal

    You can object to the processing of your personal data that we collect in the context of your use of our company website at any time and assert your data subject rights mentioned under IV. of this privacy policy. To do so, send us an informal email to the email address stated in this privacy policy.

    Further information on objection and removal options can be found here:

    LinkedIn:

    https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv

    XING:

    https://privacy.xing.com/de/datenschutzerklaerung

  1. Hosting
    2. The website is hosted on servers of a service provider commissioned by us.

    Our service provider is:
    gn2 GmbH, Hahnweg 61a, 96450 Coburg

    The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is
    • Browser type and browser version
    • Operating system used
    • Referrer URL
    • Host name of the accessing computer
    • Date and time of the server request
    • IP address
    This data is not merged with other data sources. This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website - the server log files must be recorded for this purpose.

    The website server is geographically located in Germany.

This privacy policy was created with the support of DataGuard.

© 2025 HIPE AWARD